Monday, January 23, 2017

10 Tips for Preparing for an Expo


The Gallia County Convention and Visitors Bureau will be attending the AAA Great Vacations Travel Expo February 3-5 to represent Gallia County. We will be setting up as an exhibitor, giving away brochures, calendar of events and a few freebies. This will be my first AAA setting up as a vendor, last year I actually worked for AAA Ohio and sold luggage. Now I'm really excited to be able to share my passion of local tourism with central Ohio.

Executive Director Amanda Crouse has been to the AAA expo four times but the GCCVB has attended eight times. Amanda and I have been preparing for the expo for months, creating new promotional pieces, planning the layout of the booth, and everything in between. Here are a few tips I have learned through the process so far!

1. Register Early             It is never too soon to begin preparing for an expo, especially one as large as this one. Be sure to register before the deadline and read all booth instructions from the expo you'll be attending. If you are wanting to get a corner booth it is important to get your registration completed asap.



2. Convention Extras         If the expo your attending is at a large convention center most likely you will have to option to purchase rental tables and other items for your booth. If you don't have the vehicle for tables it will be much less of a hassle to take advantage of the rental option. Tablecloths and more are able to be rented, just be sure to order them asap and bring your order form with you just in case!



3. Promo Items            This is probably my very favorite part of the expo, creating the promotional items. Remember to do this months in advance! So, items depending on the company, may need a little work. We experienced this process with our luggage tags when the design had to be altered several times. However with the extra work we ended up with something we were happy with. Also, shipping promotional items rarely happen overnight.
2017 Promo Items

4. Booth Attraction       You have your booth, tables and promo items, now you must figure out how to design your booth. Create multiple ways to make your booth interactive and fun. For our booth, we have a prize wheel and a raffle basket. We did multiple mock-ups in our office to design our booth to make our space as effective as possible.

Setting up our Mock Booth

5. Literature                Most people come for the freebies, but our goal is to get as much information about Gallia County distributed as possible. We have our official Visitors Guide, Downtown Walking Guide and Calendar of Events for Gallia County. Also, this year we have a goal of attracting groups to visit, so Amanda has created a Group Tour Planner and a Profile Sheet to give to prospective groups. Along with this we have our options visible in stands showing our Heritage Tour and Custom Tour Options.

6. Hotel Rooms            Depending on the location and length of time the expo you are attending is, you may need a place to stay. Be sure to book your rooms once you register for the expo, you may be able to get a special rate if there is a hotel connected to the convention center the expo is being held at.


7. The Necessities          Another overlooked part of preparing for an expo are a few necessities. A Notebook, Pens, Tape, Scissors and a Stapler. A Tide to Go pen may also be a nice back up in case of emergencies.


8. The Packing List         Look at all the last seven tips, bring all that stuff. Create a very detailed, worst case scenario list. Including a flash drive with all of the documents you are using for back up and alteration. Place the list in a spot so that your team can see it and mark off as you pack. I recommend packing a week to a week in a half before you are set to leave. Giving you time to run to the store and pick up anything you may have forgotten



9. Expo Schedule              Most expos have a list of the schedule available for exhibitors and guests to view before the expo. This will really come in handy when you are planning out shifts for the staff to man the booth. If there is a big guest or they are giving away free food, that would be the time to have extra people at the booth.


10. Look the Part               If you are attending an expo as an exhibitor to represent your company or organization you need to look good. The GCCVB has ordered new shirts with our new logo on the back. I once heard that shoes are important because people will be looking down at their phones so they will see your feet before they see your face. And for any event you attend, remember your business cards!!!


The GCCVB has free tickets to the AAA Great Vacations Travel Show for a limited time! Call (740) 446-6882 Email info@visitgallia.com or Stop by 441 Second Ave, Gallipolis, OH


And as always, Thanks for reading!

Friday, January 20, 2017

8 Ways to Get Involved in Gallia's Art Scene


Gallia County has so much to offer to those interested in the arts! If you are visiting downtown Gallipolis be sure not to miss The Artisan Shoppe and Studio and The French Art Colony!

The Artisan Shoppe and Studio has kicked off the new year with a very popular course, Photography Basics, as well as many other fun classes such as Brush and Bottles and Wilton Cake Decorating. The Shoppe sells local artists' products, soaps, jewelry, artwork, crafts, and more. The Artisan Shoppe  and Studio is located on 300 Second Avenue across from the City Park.

Click here to see our Word on the Street Extra's Video Featuring The Artisan Shoppe and Studio with a sneak peak at a Wilton Cake Decorating Course.

The French Art Colony is the cornerstone of Gallia County's arts scene. Stop in to view exhibits or learn the history of historic home. The FAC is also the home of the Riverby Theatre Guild. Everyone is welcome to join the Theatre Guild, from acting to backstage it is a really fun way to get involved. The FAC also hosts a monthly Trivia Night at the Colony Club restaurant! If you are interested you can find them on Social Media or call (740) 446-3834.

Meet Joseph Wright the Executive Director (and other Gallia County Community Organizations) of the FAC in this Word on the Street Episode here!


Whether it is to learn or admire, be sure to check out some of the upcoming Art Classes and Exhibits below!

French Art Colony Exhibit by Barbara Delligatti
January 12 – February 25
Time: Tuesday-Friday 9:00 am – 4:00 pm
           Saturday 10:00 am – 3:00 pm
           Sunday-Monday CLOSED
Free Admission: Open to the Public

French Art Colony
First Avenue
Gallipolis, OH 45631
740-446-3834

An exhibit by Professional Watercolor Artist Barbara Delligatti. For more information, contact The French Art Colony

Photography Basics
January 20
5:30 pm - 7:00 pm
Cost: $20 prepay or $25 walk-in
Ages: Any

The Artisan Shoppe & Studio
300 Second Avenue
Gallipolis, OH 45631
740-853-2364

Photography Basics taught by Jessica Malone
Jessica Malone Photo/ Requiem & Revelry Fine Art Photo
Students will learn the basics of camera operations and the fundamentals of shooting. Students will gain a working knowledge of aperture, shutter, priority and manual shooting modes. Workshop will cover all necessary information to get students confidently shooting and comfortably talking about photography. Students will also receive an introduction to visual composition, as well as professional tips and tricks to photographing children and family.


Photography Basics
January 21
12:00 pm – 1:30 pm
Cost: $20 prepay or $25 walk-in
Ages: Any

The Artisan Shoppe & Studio
300 Second Avenue
Gallipolis, OH 45631
740-853-2364

Photography Basics taught by Jessica Malone
Jessica Malone Photo/ Requiem & Revelry Fine Art Photo
Students will learn the basics of camera operations and the fundamentals of shooting. Students will gain a working knowledge of aperture, shutter, priority and manual shooting modes. Workshop will cover all necessary information to get students confidently shooting and comfortably talking about photography. Students will also receive an introduction to visual composition, as well as professional tips and tricks to photographing children and family.

Wilton Cake Decorating: Course 3
January 26
5:00 pm – 6:00 pm
$40 or $60 if you need a kit (whole course)
Ages: 13+

The Artisan Shoppe & Studio
300 Second Avenue
Gallipolis, OH 45631
740-853-2364

Fondant and Gum Paste
(When you sign up, you are signing up for all dates to complete the course)
Taught by Tracy French
Learn how to work with fondant and gum paste. From covering your cakes to cutting shapes and painting on fondant, you'll learn all the essentials and get to create flowers, like calla lilies, roses and carnations!
Your Certified Wilton Method Instructor will help you each step of the way as you learn how easy it can be to:
-Prepare and color gum and paste and fondant
-Cover a cake with fondant
-Create different types of bows and flowers, including the calla lily, rose and carnation
-Discover how easy it is to paint on fondant
-Design and complete a cake with the shapes and flowers from course
This class is intended for teens and adults (must be at least 13 years old)


Pencil, Pen and Ink Drawing Class: Course 1
January 26
6:00 pm – 7:00 pm
$50 whole course
Ages: 16+

The Artisan Shoppe & Studio
300 Second Avenue
Gallipolis, OH 45631
740-853-2364

Taught by Brad Painter.
The $50 pays for all four dates to complete the course, so these aren't separate classes. Drawing kits will be available for $15 more to be able to take home after the class. All materials for the class are provided.
You will be learning shading techniques with pencil, pen & ink. Learn ways to create depth on a 2-D plane, learn about looking and seeing the world around you. Cross hatching, hatching, scribbling, etc.
Please stop in The Artisan Shoppe or contact us for an invoice to reserve your spot. You must pay the full class fee ahead of time for your spot to be reserved.


Photography Basics
January 27
5:30 pm - 7:00 pm
Cost: $20 prepay or $25 walk-in
Ages: Any

The Artisan Shoppe & Studio
300 Second Avenue
Gallipolis, OH 45631
740-853-2364

Photography Basics taught by Jessica Malone
Jessica Malone Photo/ Requiem & Revelry Fine Art Photo
Students will learn the basics of camera operations and the fundamentals of shooting. Students will gain a working knowledge of aperture, shutter, priority and manual shooting modes. Workshop will cover all necessary information to get students confidently shooting and comfortably talking about photography. Students will also receive an introduction to visual composition, as well as professional tips and tricks to photographing children and family.


Brush & Bottle
January 27
6:00 pm – 8:00 pm
11”x14” canvas $20 or 18”x24” canvas $40

No automatic alt text available.
The class will be taking inspiration/it will be similar to this picture
The Artisan Shoppe & Studio
300 Second Avenue
Gallipolis, OH 45631
740-853-2364

At Brush & Bottle, you may bring your own wine, alcohol, or beverage of your choice and get to learn how to paint different images from professional artist, Valerie G. Thomas. Brush & Bottle is a monthly event in Gallipolis at The Artisan Studio and you must pay ahead of time to reserve your spot. Art supplies will be provided, but alcoholic beverages will not. Each class is about two hours and there are 10 spots available. If you have any questions:
Call (740) 853-2364
Email ValerieGThomasArt@hotmail.com or GalliaCountyArtisanMarket@gmail.com
Facebook Message Valerie G. Thomas Art / The Artisan Shoppe & Studio

Traditional Stained Glass Class
January 28
10:00 am – 2:00 pm
$60

The Artisan Shoppe & Studio
300 Second Avenue
Gallipolis, OH 45631
740-853-2364

Traditional stained glass (pre-Tiffany-style) works with glass and lead came instead of copper foil. There is less soldering to be done as the glass simply fits into the lead came channels. Beginner's class on January 28 will be completing a stained glass log cabin quilt block pattern. The class will run from 10 a.m. until 2 p.m. color options are blue/blue swirl, red/red swirl, green, green swirl, white/white swirl or yellow/yellow swirl. Please indicate color by Thursday, January 26. You will learn how to cut glass to fit, how to fit glass into channels, and how to tack stained glass to complete the project. Tuition is $60. All tools and supplies are included.
You must pay ahead of time to reserve your spot for this class. You can come to the Artisan Shoppe & Studio during our open hours to pay or you can request an invoice to pay via email.


Photography Basics
January 28
12:00 pm – 1:30 pm
Cost: $20 prepay or $25 walk-in
Ages: Any

The Artisan Shoppe & Studio
300 Second Avenue
Gallipolis, OH 45631
740-853-2364

Photography Basics taught by Jessica Malone
Jessica Malone Photo/ Requiem & Revelry Fine Art Photo
Students will learn the basics of camera operations and the fundamentals of shooting. Students will gain a working knowledge of aperture, shutter, priority and manual shooting modes. Workshop will cover all necessary information to get students confidently shooting and comfortably talking about photography. Students will also receive an introduction to visual composition, as well as professional tips and tricks to photographing children and family.


Barbara Delligatti Reception
January 29
2:00 pm – 3:30 pm
Free; Open to Public

French Art Colony
530 First Avenue
Gallipolis, OH 45631
740-446-3834

Please join us at the French Art Colony for a reception and viewing of our latest exhibit: "One Woman Watercolor Art Show" by Award Winning Professional Watercolor Artist, Barbara Dellegatti. Meet the artist and view these breathtaking paintings. Light refreshments will be served. Come out for an afternoon of beautiful art and speak with the artist about her work and inspiration.


French Art Colony: Trivia Night
January 31
6:30 pm
$10 to play

Event held at:
Colony Club
418 Second Avenue
Gallipolis, OH 45631

Teams of 6 people or less only. There will be 5 trivia rounds, plus extras! The winning team wins prizes and door prizes are given throughout the event. The trivia categories are: “Food”, “Comics”, “Where Is It?”, “Nursery Rhymes”, and “January” Call the French Art Colony for more information 740-446-3834



Want to see more of Gallia County's local Artists and Artisans?
Check out our YouTube channel!!


Did we miss something? Send it to us!
 Want to join our weekly events blast? Email us! 
info@visitgallia.com

Wednesday, January 18, 2017

Three Signs it's Time to Cancel Your Event

              This year, due to a large Tourism convention taking place the same day as our scheduled Southeastern Ohio Tourism and Business Expo, we received too few registrations to, in good conscious, move forward with the event in 2017. Our apologies for any inconvenience this may have caused, but we strive to ensure the event attracts enough visitors to be worthwhile for our exhibitors. We do hope you consider taking part in 2018, as we will begin planning that event in the summer.


            The GCCVB hosts many events throughout the year and one very important part of event planning is knowing when to cancel an event. After putting so much time and effort into organizing the details and spreading the word, it is difficult to decide to not move forward. Here are a few signs that means it is time to cancel the event.

1. Your Location Isn't Flexible. Sometimes in order to move forward with your event you need to change your dates or even the location. For example, our expo was/has been at the University of Rio Grande Lyne Center. Unfortunately, due to the busyness of the University a date change was not possible.

2. Timing is Off. It is usually best to keep an annual event the same time each year. But sometimes you just can't make the stars align. When you work in such a large industry, like tourism, there are always many other expos and conventions that are hosted around the same time. The AAA Great Vacations Travel Expo and The Heartland Show are two of the biggest shows that pull CVB's and tourist attractions from our area. And when one event is pushed back they all are. Which is exactly what happened to us. The AAA show was moved back and thus causing The Heartland show to be the same weekend as the Southeastern Ohio Tourism and Business Expo.

3. Meeting Expectations. If you see a poster for a Bake Sale and it turns out just to be two cookies and some broccoli you're going to be disappointed as well as confused. When you advertise your event to offer something and you were unable to provide enough of that it might be time to consider cancelling. You want to meet the expectations of your exhibitors and your guests, if you can't then proceeding with the event could change the future expectations for all. 

       Sometimes cancelling your event is the better choice. It doesn't mean that you weren't good at event planning, just that the stars weren't aligned. It is always important to consider how much time you have to cancel so that the degree of inconvenience to your exhibitors is slight. Remember, event planning isn't an exact science and knowing when to cancel an event is an important arrow in you event planning quiver.




Wednesday, January 11, 2017

Our New Logo and Slogan!



The Gallia County Convention and Visitors Bureau was established in 1986 as a nonprofit 501 (c)(3) organization with a goal of attracting and welcoming visitors to the area, as well as educating tourists and locals of the region's history and infrastructure.

When I came on to the CVB I took on the task of creating a new logo for us. I wanted to create something that represented the whole of Gallia County. I created at least four different designs to choose from and this one was my favorite designs.

Creating this design made me really proud of what our community has accomplished. We are able to host many events (Bob Evans Farm Festival, The Hoop Project, River Recreation Festival, etc.), that bring people from all over to our little slice of heaven. Our history is preserved and celebrated at our many historical attractions. Unfortunately I was unable to include every business or organization, which was a tough decision.

Gallia County has a little something for everyone and that's what I wanted to share with visitors looking to come to our area, whether your into the arts, history, shopping or none of the above. Come to Gallia County and I'm sure we can find something that fits you.

100% Pure Appalachian Adventure

I struggled with determining our new slogan for the Gallia County CVB. I wanted something engaging yet not too simple. I thought about how to use the slogan for marketing purposes and I saw so much potential with this slogan. Executive Director Amanda Crouse and myself agreed that it fits Gallia County the best!


As always thanks for reading! If you have any questions about Gallia County contact us at info@visitgallia.com !


Gallia County CVB and the Gallia County Chamber of Commerce/CIC are Teaming Up...Again!

In my time at the GCCVB, including my 2015 summer internship, I have met quiet a few people who have been incredibly supportive of the GCCVB and my projects here. One group in particular is the Gallia County Chamber of Commerce! Michelle Miller, Elisha Orsbon, and Mary Marianne Campbell, are all fantastic assets to our community and the Southeastern Ohio Tourism and Business Expo!

For those of you who don't know what the Chamber does here is a quick summary;

"The Gallia County Chamber of Commerce promotes, supports and strengthens business and economic development throughout the County and provides leadership through networking and education, to improve the overall business environment for Chamber members.   This goal can be reached only by supporting local business, the backbone of any community."




Now the GCCVB and the Chamber have joined forces again for the Southeastern Ohio Tourism and Business Expo! The 9th Annual Southeast Ohio Tourism and Business Expo will take place on March 4, 2017 at the University of Rio Grande, Lyne Center.

A great event for all ages, the Expo gives exhibitors the opportunity to showcase travel, historic and business destinations from all over the region and connect one-on-one with the general public.
Gallia County Convention and Visitor’s Bureau Executive Director Amanda Crouse said the Southeast Ohio Tourism and Business Expo is beneficial to both Gallia County and the surrounding region.

It’s a great networking opportunity that gives the exhibitors the opportunity to market themselves and magnify their exposure to the public. By working with surrounding communities, Southeastern Ohio is stronger as a whole, which directly benefits our individual counties,” said Crouse. “It also educates the community members about what their area has to offer, not only in their backyard, but all across the region.”

Exhibitors signed up for the 2017 event include attractions and businesses from both Ohio and West Virginia. Registration can be done online at www.galliacounty.org or contact the Gallia County Chamber of Commerce (740-446-0596) for additional information.

“We are excited to be a part of this event. We wholeheartedly believe it will be a great opportunity for our local and regional businesses to promote themselves to potential customers. We hope to see the Expo grow and expand in the coming years,” said Chamber Executive Director Michelle Miller.
The Southeast Ohio Tourism and Business Expo will take place Saturday, March 4 from 10 a.m. to 3 p.m. at the University of Rio Grande, Lyne Center, 218 N. College Avenue, Rio Grande, Ohio 45674.

Admission is free! Don’t miss this great opportunity to see what the Southeast Ohio region has to offer!

Want more info on the Expo? Check out our webpage by clicking, here!



To register as an exhibitor, please contact the Gallia County Chamber of Commerce or online at http://events.constantcontact.com/register/event…

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